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  • What is Day Of Coordination Consist of?
    Day-Of-Wedding Coordinator A Day-Of-Wedding Coordinator is the perfect solution for couples who have decided to handle most of the planning themselves. Planning your own wedding is a great way to stay on-budget and to keep costs down. But when your wedding day arrives, you will need a professional at your side to execute the minute-by-minute specifics of your plan. Many couples ask their maid-of-honor, a family member, or a friend to handle this task. But managing all of these details can be very stressful. In most cases, family and friends have no experience managing an event and too-often end up feeling overwhelmed as they try to focus on everything that must be done to ensure your day runs smoothly. As your Day-of-Wedding Coordinator, I will be on-site from beginning to end. I will be the focal point, the main contact person on your wedding day. Before your wedding day, though I am certainly available to brainstorm and answer your planning questions, all agreements should be finalized with your vendors prior to the wedding. A Broadway production needs a stage manager ... your wedding needs a Day-Of-Wedding Coordinator! The following is an outline of some of the tasks that CCO will handle for your wedding: 3 Weeks Before Your Wedding • Create an all-inclusive timeline document with the couple. • Review all arrangements the couple has previously made with vendors. 1 Week Before Your Wedding • Confirm timeline plan with vendors. • Ensure all vendors know when and where to be and where to set up. • Ensure that all vendors know to contact CCO (phone, txt, email) with any and all questions during the event. Wedding Rehearsal • Work with wedding officiant to lead the wedding rehearsal. • During the rehearsal, the wedding party meets at the ceremony venue to rehearse the processional, ceremony, and recessional. • Ensure the wedding party knows when and where to be on the wedding day. Before the Ceremony At couple's “getting dressed” location: • Coordinate hair and make-up schedule with wedding party and stylists. • Coordinate food deliveries. • Coordinate the set-up and clearing of all meals. • Receive delivery of personal flowers (bridal bouquet, bridesmaids flowers and corsages/boutonnières). • Distribute personal flowers. • Ensure the officiant has the marriage license before the ceremony begins. • Ensure photographer has the photo shoot list. • Gather wedding party and immediate family for photos. • Coordinate arrival / parking of transportation services. • Instruct wedding party when to depart for ceremony. • Assist wedding party with wedding gown, dresses, suits, tuxedos (need a sewing kit or stain remover ... we'll have them!). | • Provide regular reminders to ensure the entire wedding party is getting dressed and on-time. • Maintain a Wedding Day Emergency Kit. The kit includes items like stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, mouthwash, toothpaste, straws, Band-Aids, and snacks. • Remind wedding party of any last minute details. • Communicate with ceremony venue to ensure a smooth arrival at the ceremony location. Ceremony • Ensure ushers have programs. • Set up ceremony items (aisle runner, candles, sand ceremony, rose ceremony, love letter box, hand-fasting cord, etc.). • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs as guests arrive. • Receive delivery of personal flowers for wedding party. • Alert ushers/groomsmen as to when to begin escorting guests to their seats. • Groomsmen will be coached on how to properly serve as ushers. • Coordinate the activities of ceremony musicians / DJ. • Working with the DJ, ensure microphones have been tested and are ready. • Confirm ceremony music with musicians/DJ and determine what hand signals will be used and when to cue music. • Act as a liaison with the ceremony officiant and decide what cue will be used to signal the start of the ceremony. Remain in regular contact with the couple and wedding party before the ceremony begins. • Line up the wedding party for their entrance down the aisle. • Cue ceremony musicians when wedding party is ready to begin processional. • Gather family and friends for after-ceremony photographs. • Gather witnesses to meet with the officiant to sign the marriage license. Reception Celebration • Greet vendors (band, florist, caterer, etc.) and ensure they know where to set up. • Arrange table seating/name cards. • Ensure reception flowers and decorations are set up properly. • Ensure that gazebo, tents and lighting are set up properly and troubleshoot as needed. • Confirm meal serving timeline with catering staff and servers. • Set up guest book and pen, champagne flutes, cake cutting utensils. • Set up amenities such as special baskets, hand towels, and soaps in washrooms. • Ensure proper passing of cocktail hour food. • Look over dining tables and make sure they are set up properly. • Following cocktail hour, lead guests to the dining area. • Help guests locate their dining tables. • Cue the minister when it is time to offer the meal blessing. • Locate the couple and position them so they are ready for their introduction and first dance. • Cue band once the guests have found their tables and the couple is ready to be introduced. • Cue band, photographer, and videographer when important events are about to take place (introductions, dances, toasts, etc.). • Cue best man and father of the bride when they are about to be announced for toasts. • Alert catering staff to pour champagne just before the toasts. • Be aware of timing of catering service and make sure people are served promptly. • Maintain a lost-and-found in a secure location. • Distribute final payments/gratuities to vendors at the end of the evening. • Remain accessible during the entire event. • Ensure the schedule is followed, to prevent any overtime charges by the venue. • Set up favor table towards the end of the evening. • Pack up gifts, cards, and miscellaneous ceremony and reception items and have them ready to be taken to a family member's vehicle at the end of the night. • Coordinate the couple's departure from the reception. • Coordinate departure transportation
  • How do you charge for your services?
    We accept Cashapp, Paypal, Venmo and Cash. For most services unless otherwise outlined we will ask for 50% of the service upfront for a deposit to secure your time and date. The remainder of the fee will be issued directly after the service is rendered and can be paid in the same ways as the deposit. We also accept direct payments using our Wix application on our website. Cashapp- $aclevenger83 Venmo-amanda-clevenger-2 PayPal- clevengeramanda456@gmail.com
  • Will you travel outside of the ENC to plan or officiate?
    We will gladly travel across our great state and provide the most reasonable travel rate that we can.
  • Do you have a preferred vendor list?
    Once you book with us we will gladly put in you in touch with the vendor that we trust the most and who embody the same values and principles regarding weddings that we do.
  • Do you provide same-sex ceremonies?
    We at Crystal Coast Officiants and Wedding Planners are LGBTQ supporters and will gladly perform your same-sex wedding.
  • We do NOT want God mentioned in our ceremony is that okay, and can you help?
    Definitely! While our wedding officiants are non-denominational ministers, we are happy to work with you to create a custom ceremony that is authentic to you and your beliefs, whatever they may be.
  • Can we personalize our wedding script?
    Yes – in fact, we insist on it! Your officiant will ask you questions and get to know you so they can draft a ceremony that is reflective of your personalities, beliefs, and relationship. After the draft is complete, your officiant will email you a copy for you to edit if you wish to do so. We want your ceremony to be just right, and are happy to work with you on the draft until it’s perfect.
  • Are your officiants versed in any special ceremonies like hand fasting and unity candles?
    Our officiants have done all different sorts of wedding ceremonies that include untiy candles, hand fasting, unity paintings, sand ceremonies, jumping the broom and more. If you request it, we will be glad to provide it.
  • What is the process to obtain my marriage license?
    Before the ceremony you must go to the local register of deeds office and apply with your future spouse for a marriage license. In the state of NC the cost is $60.00. You must both bring valid IDs and Social Security cards. If either of you has had. divorce in the last year, you must also provide that divorce decree. After signing the documents and paying the fee the clerk will issue you a license that you will bring to the ceremony for the officiant and two witnesses over the age of 18 must sign. The officiant can mail back the license as a courtesy or you may opt to personally drop it off. The license must be returned from the very same office that it was issued from. Give the office about a week to process and then you will request an official copy from them for tyhe cost of $15.00 a copy. You will likely want to call the office in advance before heading into apply for your license so that you can inquire if an appointment is needed and what forms of payment they receive. Once you obtain the marriage license it is good for 60 days in the state of NC.
  • We’re already legally married (but no one knows). Can you still perform a ceremony?
    Yes, we do this for a lot of couples each year, especially military couples. It is illegal to perform a “fake wedding ceremony”, so we simply need to see a copy of your marriage license before the wedding. No one will know the difference, unless you choose to tell them!
  • We would like a religious ceremony are you able to perform that?
    Yes, all of our wedding officiants are ordained, non-denominational ministers and perform both religious and secular ceremonies. We also have official robes with stoles that we can wear upon request.
  • My future spouse and I are of two different religions, can you help?
    Interfaith wedding ceremonies are one of the things we do best, and we can create a customized ceremony for you that blends your religious traditions while remaining true to both.
  • My Friend wants to marry us, is that legal?
    It depends on where you are getting married, some states and counties are more strict about their marriage laws than others. Obviously we would encourage you to hire a professional wedding officiant, we perform several weddings every year for couples who had a friend realize they weren’t up to the task and “chicken out” a week before their wedding. We are happy to help in these types of circumstances as long as we have availability. You should obviously do your research and make sure you feel comfortable taking a chance using any non-professional vendor for your wedding – any wedding pro will tell you it’s not as easy as it looks!
  • What is the process for writing my wedding script?
    After you book, you will be issued a wedding officiant questionairre. From these answers we will generate a draft closer to your wedding date. The draft will be then sent to you and you can make any changes or updates at that time. From there the officiant will make the appropriate changes and then issue you the final draft that you will approve that will invariably be the script that will be performed at the wedding ceremony,
  • Do you perform same sex weddings?
    We at CCO gladly perform same sex weddings.
  • Will you come to our rehearsal?
    If I am notified in advance and have no other pending wedding engagements, I will most certainly attend you wedding rehearsal. If I am unable to attend please feel free to touch base with me before or after the rehearsal to let me know your concerns. Please note that the day of the wedding it is our protocol to show up to the venue up to an hour in advance to check in with our bride and groom and to make any last minute adjustments if need be.
  • Can my wedding ceremony be non-religious?
    You ceremony is curtailed to how you want it. You will be issued a questionairre after you book and based on your repsonse a draft of your wedding script will be created. With the aid of the officiant you are assigned, the two of you will finalize a draft that will be read during your ceremony.
  • Will you stay for the reception as an officiant?
    Each of our couples choose whether to invite their officiant and spouse/guest to the reception, it is certainly not required. If you would like to invite your officiant to the reception, please extend a formal invitation to them directly and they will let you know if it’s possible for them to stay.
  • Do I really need a wedding planner? What do they bring to the table?
    Wedding Planner to the Rescue! With so many moving parts involved in wedding and event planning, having someone by your side every step of the way can be a serious lifesaver. There are many things we do that you may not be aware of. We go above and beyond to help make your special day a seamless and perfect event. Some of these are listed along with your packages and some are a la carte options you can always add. Here are just a few of the many things we can do to come to your rescue: ❖ When something goes wrong, we go to the rescue and take care of it. ❖ We can help save you money by helping to avoid costly mistakes. ❖ We find solutions to things that you may not have an answer to. ❖ We know who’s who in the industry. We can give you our preferred vendors; reputable vendors that we have worked with. ❖ We can negotiate with vendors on your behalf. ❖ We can allow you to have a life outside of planning your wedding or event. ❖ We become the go-to person at the wedding, so that you don’t have to answer every question. ❖ We can make sure your bridal party sticks to the schedule. ❖ We can make sure all your vendors all show up and on time. ❖ We can make sure all your guests are taken care of. ❖ We can pack up all your stuff at the end of the night. ❖ We take care of all the logistics so you can focus on the fun stuff. ❖ We can find solutions when people can’t make it. ❖ We can help bring your vision to life. ❖ We can make sure you stick to your timeline and enjoy every moment of your day. ❖ You can’t repeat this day, having a pro on hand to help is a lifesaver and priceless!
  • Do you have assistants and do they work every wedding?
    At Crystal Coast Officiants and Wedding Planners every wedding package from Day of Coordination to the Full Wedding Planning Service includes a wedding assistant that will be present for the rehearasal, set-up, ceremony, reception and tear down. The wedding assistants are listed on the website under "Meet the Team" and each of them are skilled and well-versed in the wedding planning process.
  • What is Full Wedding Planning Consist of?
    This is the ultimate collection for the couple that understands the overwhelming, stressful details involved in budgeting, designing and planning a wedding and wants the luxury of having all the details professionally managed from start to finish. From a bride who has a million ideas and no clue where to start or a busy couple who doesn't have the time to plan and coordinate the wedding they want, this is the package for you. We will set up a complimentary initial consultation. We'll ask about your style and the vision you two have for your wedding day and what design and planning services you need. All proposals are individually customized based on your needs and we take into consideration each element such as your preferred venue, number of guests, and of course, your budget, to formulate a tailored plan. Services include (but not limited to) : Pre-Wedding Three Planning Meetings (including an initial consultation) Vendor Recommendations Assistance with determining color scheme, theme, and style of wedding Assistance with concept design of floral, linen and other decor Assist in venue meetings when available Vendor communication Prepare estimated budget & guide couple to ensure they remain on budget Pre-event site visit to venue Assist in venue floor plan and layout Bridal party checklists Development and management of wedding day timeline for bridal party and vendors Scheduling and coordination with vendors on arrival times, set up details, event logistics and all timeline specifics Confirm vendors one week before wedding day Wedding rehearsal coordination and management Wedding Day 12 hours onsite coordination 2 Wedding Coordinators on site CEREMONY Bride and Groom Emergency Kit Meet vendors at site for deliveries and setup Assist with ceremony design and setup Set up ceremony decor Distribution of bouquets and/or pinning on of boutonnieres and corsages Distribute ring pillow and flower baskets Coordinate with officiant Confirm possession of rings prior to ceremony Line up and cuing of bridal party and musicians during the ceremony Instruct ushers on family seating and timing Assist bridal party to reception RECEPTION Oversee reception setup and teardown Review reception schedule with venue Set up bridal table and cake table for desired items (cake knives, toasting flutes, etc.) Set up reception decor Oversee all reception decor and design details Lay out all place cards, table numbers and favors Greet guests at reception and offer any necessary directions or instructions Coordinate bridal party entry and lineup for announcements at reception Maintain and coordinate the agenda and timeline of the eventing (toast, first dance, cake cutting, bouquet toss, etc.) Provide bride and groom vip services Cue bride and groom, bridal party and parents for special events Coordination of grand exit Deliver final payments and tips to vendors Arrange for gifts and ceremony/reception items to be moved from reception to designated car
  • How much time do you need to plan a wedding?
    Weddings generally take at least 9-12 months to plan properly, but as you know, that will depend on the event itself. Some weddings can be planned in weeks. Others may take years to pull off perfectly. Therefore, you’ll want to answer this question for your audience carefully. Let them know that you need sufficient time to plan and explain what the time accounts for. This is where you can explain the importance of booking a venue well in advance and planning ahead to make sure that there are fewer compromises along the way.
  • Are you are a certified wedding planner?
    Amanda Crystal Coast is a fully certified wedding planner with nearly 3 years of wedding planning experience. Each of the wedding assistants employed have worked with her on dozens of weddings in all shapes, sizes and formalities. You are in good hands.
  • How will I know what type of wedding planning I need?
    The type of wedding planning best suited for you will be established at your free consulatation that can happen in person, online or on the phone. The meeting lasts roughly an hour and lets you get to know what CCO has to offer and lets CCO know what your wedding really requires.
  • What is partial Planning Consist of?
    The two months before your wedding are the busiest time of all. But you deserve a stress-free engagement and a joyful wedding day, without a to-do list!If you have your plans in place but need help executing them, our team is designed to help you produce a remarkable wedding. We will set up a meeting to discuss your plans, list of your vendors, and list of last minute details. We are available to confirm your vendors and make sure last minute payments are made to your vendors. On day of wedding, we will make sure all your vendors show up on time and we will guide them where to go. This collection starts 30-60 days prior to your wedding day. It includes access to our preferred vendor list and a detailed timeline that anticipates issues and accounts for all of the details before, during and after your big day, as well as a team of event consultants to keep everything on track while you are enjoying your wedding. The following services are included in this collection: Services include (but not limited to) : Pre-Wedding Initial planning meeting with couple to gather information Access to our preferred vendor list Bridal party checklists Pre-event site visit to venue Development and management of wedding day timeline for bridal party and vendors Review all pre-existing vendor contracts Final walk through meeting Development and management of wedding day timeline for bridal party and vendors Confirm vendors one week prior to wedding day Scheduling and coordination with vendors on arrival times, set up details, event logistics and all timeline specifics 2 hours wedding rehearsal coordination and management Wedding Day 12 hours onsite coordination 2 Wedding Coordinators on site CEREMONY Bride and Groom Emergency Kit Set up unity candles, memorial candles, guest book and sign table Oversee setup of ceremony and reception locations Scheduling and coordination with vendors on arrival times, set up details, event logistics and all timeline specifics Distribution of bouquets and/or pinning on of boutonnieres and corsages Distribute ring pillow and flower baskets Coordinate with officiant Confirm decoration and details are in place at ceremony and reception sites Act as liaison between wedding party and vendors Check that marriage license and rings are present for ceremony Cuing of wedding party, family and/or musicians during the ceremony Instruct ushers on family seating and timing Help Bride into Gown Assist Bride, Groom and Wedding Party Transfer guest book to reception Ensure day flows smoothly Handle any last minute emergencies Distribute final payments RECEPTION Oversee reception setup and teardown Review reception schedule with venue Set up bridal table and cake table for desired items (cake knives, toasting flutes, etc.) Set up reception decor Oversee all reception decor and design details Lay out all place cards, table numbers and favors Greet guests at reception and offer any necessary directions or instructions Coordinate bridal party entry and lineup for announcements at reception Maintain and coordinate the agenda and timeline of the eventing (toast, first dance, cake cutting, bouquet toss, etc.) Provide bride and groom vip services Cue bride and groom, bridal party and parents for special events Coordination of grand exit Deliver final payments and tips to vendors Arrange for gifts and ceremony/reception items to be moved from reception to designated car
  • Are the deposits refundable?
    The deposits are non-refundable since the fund hold your time and date and typically wedding services begin to be provided nearly the moment that you book. Please contact via email if there is an unavoidable emergency as we will do our best to accommodate a different date or discuss other options to ensure that all parties are addressed fairly. Clevengeramanda456@gmail.com
  • All of this sounds great! How can we move forward with booking you for our wedding?
    Please fill in a contact form on our webpage and I will issue you a contract via email. You can pay your deposit outlined in the contract either cashapp, paypal or venmo and then your date will be officially reserved. You will always be issued a receipt for any monies issued to Crystal Coast Officiants and Wedding Planners that will come directly to your email after you have paid.
  • Do you charge travel fees?
    Our base location at the Crystal Coast spans from New Bern to Beaufort all the way to Jacksonville. Beyond those parameters we will discuss travel fees with you that will be illustrated in your initial quote that accompanies your contract and you will never be blind-sided with hidden fees.
  • Do I tip officiants and wedding planners in addition to other vendors?
    Gratuities are never expected, but are always appreciated.
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